Customer Service Center Support Manager

Heritage Bank | Burlington, WA


Heritage Bank has an exciting opportunity to join our organization!

We are looking for a Customer Service Center Support Manager who will be responsible for the overall direction and performance management of service team operations and will have accountability for the development, implementation, enhancement and support of service center employees, systems, and strategies to ensure the most effective and efficient use of staff and technology resources for multiple service center locations, Burlington, Oak Harbor, and Tacoma, WA. This position can be located at either Burlington or Oak Harbor and must be available to travel to Burlington, Oak Harbor, and Tacoma, WA on a regular basis.

This position is fully on-site. Remote work is not available.

The successful candidate will be able to:
Lead and manage the workflow of multiple locations and teams to ensure tasks are allocated appropriately and required deadlines/commitments are met on a consistent basis. Monitor team productivity to ensure that customer service is conducted in accordance with the Heritage Bank Service Standard.
Review call center and operational systems reports, Cisco, Workforce Management, SharePoint, Jira, etc. Monitor service standards and performance metrics for efficiencies and appropriate service management. Provide weekly, monthly and quarterly reporting as requested.
Identify and communicate issues, trends and opportunities for improvement. Recommend and implement process and procedure enhancements. Ensure teams comply with all Bank policies and procedures, as well as all applicable state and federal banking regulations.
Resolve escalated customer questions and/or concerns in a timely manner to maintain optimal service center performance in service quality, accuracy, efficiency, and risk management. Make and approve policy and procedure exceptions within assigned limits.
Maintain in-depth knowledge of all Bank’s products and services, and a comprehensive knowledge of operational policies and procedures, and federal and state laws/regulations pertaining to compliance, retail and service center operations.
Actively manages Robbery response activities within assigned center, and participates as a member of the Bank’s incident response team.
Participate in operating and project budgets to achieve results within those budgets.
Provide direct reports with proper tools and authority to execute their assigned functions. Establish an effective coaching and mentoring plan and working relationship with assigned management team to develop skills through goal-setting, coaching, problem resolution, delegation, training, counseling, and performance management.
Actively lead and train staff to ensure center consistently adheres to all regulatory compliance standards, internal operational controls and follows all operating policies and procedures.
Ensure audit, security and compliance issues and/or concerns are addressed and resolved in a timely manner. Act as a liaison between retail and operational support departments.
Work collaboratively with Department Manager and Human Resources to recommend staffing levels and approve personnel actions such as hiring, terminations, promotions, transfers, training and development of staff, timely performance reviews and salary increases, in accordance with legal and acceptable Bank personnel practices.

Bachelor’s degree in Business Administration, Management, or equivalent-preferred.
5+ years of recent and progressive management experience of similar scope and responsibility, with an emphasis on customer service delivery, developing effective processes, team performance, and oversight of multiple locations, in a mid to large size organization – required.
Call Center Management experience in a financial services industry - preferred.
Equivalent combination of education, training and management experience may be considered.
Strong ability to provide professional, responsive customer service; with exemplary customer service delivery, and relationship development skills in order to develop strategy and deliver results.
Excellent communication/ interpersonal skills combined with ability to communicate effectively, clearly and persuasively in a variety of settings, formats, and audiences across business lines at all levels; with the ability to read, write, speak and understand English well.
Strong leadership and managerial skills are required to manage, motivate, and develop a team, and monitor workflow and schedules. Employee development, performance management, training and employee counseling skills are required.
Strategic approach to problem solving and decision-making, with demonstrated ability to quickly focus on key issues and independently make decisions under pressure of time constraints.
Strong analytical reasoning, attention to detail, organizational, data review and time management skills, with the ability to accurately manage multiple assignments, goals, reporting requests and staffing schedules, ensuring priorities are set and commitments and deadlines are met, with minimal direction and supervision.
Comprehensive knowledge of all CSC job functions, related statutory banking and compliance regulations, operational policies and procedures, account and legal documentation and the Bank’s products and services.
Unquestionable integrity in handling sensitive and confidential information required.
Proficient PC experience using MS Office products (Word, Excel, Outlook) and working knowledge of financial services industry core processing and automated banking systems, i.e., Fiserv or equivalent, with the ability to learn and adapt to new technologies quickly.
Experience using telecommunications systems – required. Cisco systems – preferred.

Travel is required with willingness to travel to other Bank locations and meeting sites, as needed, is required, which may include overnight travel and extended stay availability when needed; valid driver’s license, proof of insurance, and access to reliable transportation; or the ability to access and utilize an alternative method of transportation, when needed, to carry out job-related essential functions.

Working Environment/Conditions:
Climate controlled office environment.
Work involves being able to concentrate on the matter at hand, under sometimes distracting work conditions and frequent employee and/or customer contacts and interruptions during the day.
Work requires regular attendance, punctuality and adherence to agreed-upon schedule with willingness to work a flexible and/or rotating schedule and or extended hours, and assist at other locations or remotely, as needed.

Physical Demands/Effort:
Work may involve the constant use of computer screens, reading of reports, and sitting throughout the day.
Ability to operate a computer keyboard, multi-line telephone, photocopier, scanner, and facsimile which often requires dexterity of hands and fingers with repetitive wrist and hand motion.
Typically sitting at a desk or table; intermittently standing, stooping, bending at the waist, walking, climbing, kneeling or crouching to file materials.
Occasional lifting and/or moving up to 10 lbs. (files, boxes, etc.)
The above statements are intended to describe the general nature and level of work being performed and are not an exclusive list of all qualifications for this position.

Heritage Bank is an Equal Opportunity Employer

Link To Apply:

Candidates Must apply via our web site.

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February 7, 2023